Policy Manual


Record of Disclosures of Protected Health Information      

Type: Procedure                 Category: General                 Level: Community Care 

Parties: Community Care Employees and Contractees

Printer Friendly Version: http://apps.comcareme.org/policymanual/default.aspx?code=1.MEP.9&nonav=yes

Supporting References: 

Parent Effective Date Approval Level Revision Dates Last Reviewed
N/A  4-13-2003  Executive Director    N/A
Related Document Code Related Document Name Type

Procedure:  All providers who receive a request by a client for a record of disclosures should notify their Supervisor and the agency Privacy Officer within 24 hours of the request. The Provider should also provide the phone number to the client where he or she may contact the agency Privacy Officer to discuss the process of obtaining a record of disclosures. Upon notification, The Privacy Officer will contact the client within three business days of the request and document required information regarding the request. After collecting the necessary information from the client, the Privacy Officer will, within five business days of speaking with the client, work with the Provider responsible for the maitenance of the Client Record to prepare a written accounting of the disclosures. The Privacy Officer will provide the written accounting to the client within five business days of meeting with the Provider. All written documentation regarding the process will become a part of the client record.