Responsibility and Authority
The Administrative Services Manager is responsible for the
proper coordination, content and accuracy of this policy
Each Agency office shall have one person responsible for
maintaining and updating the facility security plan. This plan will include
provisions for internal and external security responses. Describe the physical
mechanisms to control access to buildings and/or computer facilities such as
security chips, keys, locks and cipher pads. Each area office shall audit and
monitor physical mechanisms for security breaches and have in place sanctions
for security breaches and keep a record of breaches and how they were handled.
Information Security Events should be handled as prescribed in 6.MEP.5.
Each office shall have documented procedures for controlling
access to facilities containing electronic protected/confidential information
based on users' role or function.
Visitor logs shall be maintained at each Agency office to
facilitate and document the control of visitors, and where appropriate include
a positive identification check (e.g., a photo ID).
Each Agency office shall have physical barriers that separate
users with access to protected/confidential information based on their
"need to know" level. All residential homes shall have offices that
can be physically locked when staff are required to be away from their
Each Agency office shall have formal documented procedures and
instructions for validating the access privileges of an entity (person or
organization) before granting those privileges.
Each Agency office shall have a central reception/security
desk that verifies access privileges prior to granting access to a facility
that contains or can access protected/confidential information.
Each Agency office shall maintain records to document repairs,
or modifications to the facility (for example, hardware, walls, doors,
locks).and evaluate the effect of the repairs or modifications to the facility
Each Agency office shall have an audit trail that can track
changes for impacts to the security plan or existing systems; the
Administrative Services Manager shall serve as the single point of contact
overseeing facilities changes.
Administrative Services Manager