1. All inactive and
closed records will be screened annually:
����� a.� �Residential Services:� records that have had inactivity for over
seven years beyond the 18th birthday of the former client will be identified
for the purpose of destruction.
����������� b.� Other Services:� records five years past the last date of
service will be identified for the purpose of destruction.
2. The client
database will be updated to include the information "Record Destroyed"
and the date destroyed.
3. The case records
will then be destroyed by shredding or another mechanism permitted by
regulation and law.
4. Records associated
with adoption may not be destroyed regardless of age or period of inactivity.