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3.MEP.62 |
PHI Physical Transportation/Destruction
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Type: Procedure
Category: Service Delivery
Level: Community Care
Parties: Care Development of Maine employees and contractees
Printer Friendly Version: http://apps.comcareme.org/policymanual/default.aspx?code=3.MEP.62&nonav=yes
Supporting References:
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Parent |
Effective Date |
Approval Level |
Revision Dates |
Last Reviewed |
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3.ME.16 |
9-20-2011
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Board
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9-20-2011 |
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Related Document Code |
Related Document Name |
Type |
Procedure: Individuals working with protected health information (PHI) from home and those who need to remove such information from an office must do so in a manner that protects the confidentiality of Community Care clients. PHI must either be de-identified in keeping with federal law or be secured in one of the locking security bags assigned to employees. Protected health information at an employee's home office must remain secure, such as being locked in a cabinet only the employee has access to or in the locked security bag. Destroying PHI can be accomplished by using a shredding machine. Employees who do not have access to a shredding machine can give these documents to their supervisor during in-person meetings. Employees who frequent a Community Care office can always use that office's method for destroying private documents. Documents being transported for the purposes of destruction must be secure at all times.