1. The Administrative Services
Manager will establish Net policy. The Administrative Services Manager is
responsible for implementation and control.
2. Definitions �
2.1. Browser - another name for a
client program that allow users to access documents on the World Wide Web
2.2. E-mail - a way of sending
electronic messages between computers, which are attached to both internal
networks and global Internet
2.3. Information Systems -
computer hardware, software, and networks used by the Agency for communications
and the automation of processes.
2.4. Internet - a worldwide
communications network implemented using standard protocol that connects
networks and organizational computer facilities
2.5. Telnet - main communication
protocol for creating a connection with a remote machine
2.6. WWW - World Wide Web; a
hypermedia-based system for accessing Internet sites
3. Internal Access Rights
3.1. Net services will be
provided to all Community Care employees who have an Agency-approved need.
Supervision is responsible for notifying Information Technology of those
employees not requiring such access. Community Care Net resources are to be
used primarily for Agency business-related purposes. Occasional personal use of
Net service is permitted, with the Agency's expectation that personal usage is
limited to non-work times.
4. External Access Rights
4.1. No employee is permitted to
grant access to the Care network to any unauthorized persons and violations of
this policy will be grounds for disciplinary action up to, and including
4.2. External dial-up into the
network by authorized employees is made for Agency business purposes only and
will be monitored.
4.3. Terminal access (Telnet)
into the Care network from the Internet must be approved by the Administrative
5. Supported Services
5.1. The outbound Net services
are normally not restricted; the only permissible inbound Net service is
6.1. All Internet access will be
controlled though the use of access lists, user ID's,
passwords and firewall systems established and maintained by Community Care. No
one is authorized to provide their user ID's or
passwords to any employee or non-employee to allow access to the Care network.
7. Virus Checking
7.1. All files received over the
Net, regardless of whether they are data or executables, must be checked for
viruses before being used on any Community Care resource. Under no
circumstances may an individual tamper with, or disable installed virus
8.1. Community Care reserves the
right to monitor, retrieve, and/or store any material in the computer and
networked resource systems of the Agency. The Agency has software and systems
in place that can monitor and record all Internet and e-mail usage. Individuals
utilizing the Agency system should have no expectation of privacy in connection
with the use of Care's Information Systems. The contents of any file, messages,
attachments, pictures or other personal data sent through any Agency system may
be seen by Care management and others, as approved by the Administrative
Services Manager. Under no circumstances are employees permitted to install on
our information systems encryption software that would otherwise preclude the
agency's right to monitor and retrieve data.
9. Employee Responsibilities
9.1. Copyright Material
9.1.1. When using Community Care
resources, employees will adhere to Copyright Laws
9.2. User Conduct
9.2.1. When using Community Care
resources, employees will act in a legal and ethical manner. All employees are
encouraged to report (to their supervisor) the receipt of any offensive
messages, chain letters, sexually explicit images or documents, and communicate
any knowledge they may have of employees that have misused, or have otherwise
engaged in unauthorized or offensive on-line conduct.
9.2.2. The disclosure of Community
Care e-mail addresses on any �social messaging network�, e.g. MySpace, Twitter,
FaceBook is not permitted.
9.3. Legal Usage
9.3.1. Care's Information Systems
must not be used knowingly to violate the laws and regulations of the United States
or any other nation, or the laws and regulations of any state, city, province
or other local jurisdiction. Use of any company resources for illegal activity
is grounds for immediate dismissal and the agency will cooperate with any
legitimate law enforcement activity.
9.4. Development and Installation
9.4.1. Development and publishing
of information on the Community Care WWW pages must be authorized/approved
by the Executive Director, and the Administrative Services Manager.
Installation of Internet software is the responsibility of Community Care IT;
no individual teams or users are permitted to install, modify, or download
network applications or other Internet software on agency computers.