Policy Manual


Disposition of Inactive Personnel Records      

Type: Procedure                 Category: Human Resources                 Level: Community Care 

Parties: Community Care Employees and Contractees

Printer Friendly Version: http://apps.comcareme.org/policymanual/default.aspx?code=7.MEP.15&nonav=yes

Supporting References: 

Parent Effective Date Approval Level Revision Dates Last Reviewed
N/A  5-1-1997  Executive Director  7/09  7-15-2009
Related Document Code Related Document Name Type

Procedure:  .

  1. When a provider leaves their position with Community Care, the personnel record is marked inactive and filed in the inactive file.
  2. Inactive personnel records may be accessed as defined in Community Care's policy, Access to Personnel Records.
  3. After 10 years the contents of the inactive record are removed and shredded.
  4. The following information is stored on the personnel computer data base for records which are to be destroyed:


        Employee Number


        Position occupied at time of termination

        Salary or contract details

        Reason for leaving (e.g. � voluntary or involuntary)

        Employment dates