- The Health & Safety Committee and Officer (or
designee) will compile a master list of all hazardous chemicals and
related work practices used throughout Community Care, and will update
this list as necessary. This list of chemicals identifies all of the chemicals
used in each work area. As appropriate, a separate list will be kept in
each work area. Each list identifies the corresponding MSDS for each
chemical. The master list will be maintained by and is available from the
Health & Safety Officer or designee.
- MSDS' provide providers with specific information
on the chemicals they use. The Health & Safety Officer will maintain a
binder in the main office with an MSDS on every substance on the list of
hazardous chemicals. The MSDS will be fully completed OSHA Form #174 or
its equivalent. The Health & Safety Committee will ensure that each
Community Care office maintains an MSDS for hazardous materials used in
those locations. MSDS' will be made readily available to all providers.
- The Health & Safety Committee and Officer are
responsible for assuring that MSDS' are available for all chemicals in use
at Community Care. The Manager of Human Resources or Finance,
or designee, will assure that all chemicals purchased are accompanied by
an MSDS. Providers purchasing chemicals without the assistance of Human
Resources or Finance will obtain an MSDS when the chemical is purchased.
(S)he will contact the chemical manufacturer or vendor if additional
research is necessary or if an MSDS has not been supplied with an initial
purchase or shipment. All new procurements for Community Care must be
cleared by the Health & Safety Committee.
- The Health & Safety Committee and Officer
will ensure that all hazardous chemicals used at Community Care are properly
labeled and updated as necessary. Labels should list at least the: trade
name, chemical composition, appropriate hazard
warnings (health, flammability, reactivity, personal protection codes) and
effects, and the name, address, and telephone number of the
manufacturer, importer, or other responsible party. The Health &
Safety Committee and Officer will refer to the corresponding MSDS to
assist in verifying label information. New labels will be obtained and
affixed to containers when changes in chemical composition or hazards
occur. New Ms.'s will be reviewed by the Health and Safety Committee as
they are received. Additionally, the NFPA 704 system of
labeling will be used for any/all stationary places where chemicals are
stored. Training for all providers will be provided regarding all existing
and each new labeling system.
- If chemicals are transferred from a labeled
container to a portable container that is intended only for use by that
provider during the shift that the provider is working, no labels are
required on the portable container; otherwise, the provider performing the
transfer will label the portable container, with the product name and
manufacturer prominently displayed.
- Pipes or piping systems will not be labeled, but
their containers and contents will be described in training sessions.
- Waste chemicals will be poured into appropriately
marked containers. A trained hazardous waste handler will be responsible
for having hazardous waste removed and preparing the right documentation
in accordance with all applicable regulations. The information will be
made available to the contact person.
- If a provider is required to perform a hazardous
non-routine task (i.e. entering a confined space), a special training
session will be conducted to inform him/her regarding any hazardous
chemicals to which (s)he might be exposed and the proper precautions to
take to reduce or avoid exposure.
- Providers who work with or are potentially
exposed to hazardous chemicals will receive initial training on the Hazard
Communication Standard and the safe use of those hazardous chemicals by
the Training Coordinator or by a certified trainer. Managers and Team
Clinical Supervisors will be trained regarding hazards and appropriate
protective measures so they will be available to provide training, answer
questions, and provide daily monitoring of safe work practices. Whenever a
new hazard is introduced, additional training will be provided. Regular
meetings by the Health & Safety Committee will also be used to review the
information presented in the initial and additional training.
- The training agenda will include the following
Summary and overview of
the requirements contained in OSHA Hazard Communication Standard, 1910.120
standard, the Maine Chemical Identification Law, and this
Work areas where
chemicals are present.
Chemical and physical
properties of hazardous materials (i.e., flashpoints, reactivity, etc.) and
methods that can be used to detect the presence or release of chemicals
(including chemicals in unlabeled pipes).
Physical hazards of
chemicals (i.e., potential for fire, explosion, etc.).
including signs and symptoms of exposure, associated with exposure to
chemicals, and any medical condition known to be aggravated by exposure to the
Procedures to protect
against hazards (i.e., personal protective equipment required, proper use, and
maintenance; work practices or methods to assure proper use and handling of
chemicals; and procedures for emergency response).
Work procedures to
follow to assure protection when cleaning hazardous chemical spills and leaks.
Where MSDS' are located,
how to read and interpret the information on both labels and MSDS', and how
providers may obtain additional hazard information.
Locations of safety
devices: first aid equipment, fire extinguishers for each work area.
Emergency procedures to
follow is someone is exposed to any toxic or hazardous substance, evacuations
routes and alarm, and use of Community Care's hazardous substance exposure
Training will be
provided to all providers and documented in the provider's personnel file
(name, job title, type of training, date, time, trainer) by way of a completed
and signed training form..
New and transferring
employees will be oriented to the chemical standards of their work area prior
to the beginning of work by their supervisors.
- The Health & Safety Committee will review the
provider training program and advise the Executive Director on training or
retraining needs. Retraining is required when the hazard changes or when a
new hazard is introduced into the workplace; and it shall be the policy of
Community Care to provide training regularly at group supervisions to
ensure the effectiveness of the program. As part of the assessment of the
training program, the Training Coordinator will obtain input from
Community Care's Health & Safety Committee and from providers
regarding training providers have received, and suggestions for improving
it. Annual retraining will be provided using the above format for
employees potentially exposed to any of the substances used under the
Maine Chemical Substance Identification Law.
- The Health & Safety Committee, or designee,
will advise outside contractors, in person, of any chemical hazards that
may be encountered in the normal course of their work on the premises, the
labeling system in use, the protective measures to be taken, and the safe
handling procedures to be used. The written hazard communication program
shall be available to all on-site contractors for review. In
addition, these individuals will be notified of the location and
availability of the MSDS'. Each contractor bringing chemicals on-site must
provide Community Care with the appropriate hazard information on these
substances, including the labels used, and the precautionary measures to
be taken in working with these chemicals. The contractors will have been
responsible for training their own employees.
- All providers can obtain further information on
this written program, the hazard communication standard, and chemical
information lists from the Health & Safety Committee and Officer.
- In the event of an emergency, the following
telephone numbers may be helpful:
Poison Control Center: 1-800-442-6305
Occupational Health of St.
Fire Department: please know
your local #
Community Care: 1-888-236-2273