Policy Manual


Communicating Protected Health Information Via Electronic Mail (Email)      

Type: Policy                 Category: Information Technology                 Level: Community Care 

Parties: Care Development of Maine employees and contractees

Printer Friendly Version: http://apps.comcareme.org/policymanual/default.aspx?code=6.ME.38&nonav=yes

Supporting References: HIPAA Security Rule

Parent Effective Date Approval Level Revision Dates Last Reviewed
.  12-12-2005  Board    12-12-2005
Related Document Code Related Document Name Type
6.MEP.41 Communicating Protected Health Information Via Electronic Mail (Email) Procedure

Policy:  Community Care will permit email of unencrypted Protected Health Information (PHI) under limited circumstances where the appropriate safeguards are in place, as described in Procedure 6.MEP.41. This Policy applies to Community Care workforce and other persons affiliated with or authorized by Community Care to read, create, store, respond, or transmit information via a Community Care email system (Users). This Policy also applies only to the use of email for both internal and external communications of PHI.