Time Recording
1.
To assure accurate recording of time employees
are expected to record time worked and paid time off, coded to the department
that was worked in, by the end of each work shift.
2.
If a shift begins prior to midnight on
Friday and continues until a time period on Saturday the entire shift should be
recorded as time worked on Friday. For example: An employee's shift begins at
11:00 PM Friday and ends at 8:00 AM Saturday, 9 hours should be recorded in
Friday's date.
3.
Recording of time should not be entered prior
to working an assigned shift. CarePET can be recorded
prior to the leave, if the employee does not expect to return in time to meet
payroll inputting deadlines.
4.
Employee time sheets (E-Time sheet) will
be completed for review by the employee's designated supervisor by the close of
business each Friday or the end of the Friday work shift unless otherwise
expressly authorized by their respective supervisor.
Mileage Recording
1.
To assure accurate recording of mileage
employees are expected to record reimbursable mileage, coded to the department
worked in, by the end of each work shift.�
Mileage cannot be coded to a department in which no time was worked and
reported on the timesheet.
2.
Employee mileage will be completed weekly
by Sunday midnight, for review by the employee's designated supervisor.
Supervisors will receive a mileage report for their respective teams each
Monday by 9:00 AM. During payroll processing weeks supervisors
will review and approve the biweekly mileage report and submit the approved mileage
reimbursement report for the previous week(s) to payroll department by midnight
each Monday.
3.� There is a
30 day limit for submitting mileage for reimbursement.� The mileage database will not accept entries
older than 30 days from the end of the current pay period. Example:� Current pay period ending date is 2/9/07;
cannot enter any mileage in the database older than 1/10/07. �Adjustment may
be made periodically with supervisor approval, but continued lateness will
become a supervisory issue.�
Recording Expense Reimbursement
1.
Employee expense reimbursement sheets
will be submitted to the employee's designated supervisor by the close of
business on the Monday following the week in which the expense was incurred
(with the exception of expenses for which monthly invoices are applicable).
Supervisors will be required to submit all approved expense reimbursement forms
by the Friday at the end of the pay period.
At all levels within the organization
submission of a time, mileage, and/or payroll expense sheets after the
established due date and time will become a performance issue to be addressed
by that employee's immediate supervisor that may subject the employee to
disciplinary action, up to and including termination of employment.
At the time of hire Community Care
employees will be given training on how to input to the time and mileage
reimbursement systems.