As
a general rule, the task of deciding to close the entire Agency (all offices)
for inclement weather will remain a decision of the Executive Director.
Following such a decision, the Administrative Services Manager will be advised
immediately and will in turn advise the media and update the office status
voice-mailbox at 207.299.1166. It is stressed that only this administrative
function should be in touch with the media in this regard, as individual
locations doing so on their own may create confusion.
The
Administrative Services Manager or designee will then advise the area offices
and act as an internal information center for the Agency. This will be
accomplished through e-mail and when appropriate the initiation of the "telephone-tree".
Management
of area offices are solely responsible for closure of their offices should
regional conditions warrant. No media will be contacted, and local procedures
for notification of staff and other providers should be implemented.
Residential facilities may not close; staff must be present or arrangements for
staff to be transported to the homes must be made.
When
it is proposed to close the Bangor office early, because of inclement weather,
or other serious conditions, the Executive Director or designee will make such
a decision. Following the decision, the Administrative Services Manager will
inform all offices. Management of area offices may make decisions with respect
to their staff independently, and may act to close or stay open. Notification
of any closure should be made to the Administrative Services Manager. Upon
notification the ASM will notify Agency supervision by e-mail and update the
office status voice-mailbox at 207.299.1166.
In
the event of a protracted emergency such as a major fire, explosion, etc., the
Executive Director will convene an emergency committee including the following
members:
Management Team
Administrative Services Manager
The function of this
committee will be to coordinate the operation of the Agency under these unusual
circumstances. Once again, the Administrative Services Manager or designee will
handle external communications and act as the center of the internal
information network.